There are three things to plan for transport at a wedding or special event on the Aegean: meeting guests arriving from out of town at the airport, getting guests between hotel and venue on the day, and transport for the bride and groom. Popular wedding spots such as Urla's vineyard houses, Alaçatı's stone courtyards or Bodrum's bays are far from city centres, so this planning also means guests get home safely without driving.
How Are Out-of-Town Guests Met?
For guests arriving on different flights, a separate pick-up can be planned for each flight; the driver waits at the arrivals exit with a sign bearing the guest's or the couple's name. Sharing the guest list with flight numbers lets the operations team prepare the right number of vehicles.
Egem VIP Transfer tracks flights in real time; in a delay the driver arrives for the new landing time and there is no extra charge for waiting. Guests landing around the same time can be combined in one vehicle.
How Do You Plan Transport on the Wedding Day?
The trickiest points on the day are usually the venue's parking and the late-night return. Taking guests from the hotel to the venue as a group and bringing them back at night in the same vehicles is both safe and orderly; on a night with drinks, nobody has to drive.
For planning, settle:
- The address of the hotel or hotels and the number of guests.
- Arrival time at the venue and estimated return times; returns are usually split into two times.
- The venue's location pin and vehicle entrance.
- The contact person on the organisation side.
Which Vehicle Suits the Bride and Groom?
A voluminous wedding dress can make getting into a low saloon car hard. The Mercedes Vito's sliding door, high roof and roomy interior make it easier to settle in without crushing the dress; air conditioning and leather seats add comfort on hot summer days.
If you want the car to wait at the venue for decorations and photos, mention it when booking; the vehicle can be booked by the hour.
Which Wedding Areas Stand Out on the Aegean?
The most popular areas for weddings and special events on the Aegean are:
- Urla: vineyard houses and country weddings; about 50 minutes to 1 hour from the airport. Details in our Urla guide.
- Alaçatı and Çeşme: stone courtyards and seaside venues; 1–1.5 hours. Details in our Alaçatı guide.
- Bodrum: bay and hotel weddings; 3–3.5 hours. Details in our Bodrum guide.
- Central Izmir: hotel ballrooms and historic venues; 25–35 minutes.
What Other Events Need Transport Planning?
The same planning applies to engagements, henna nights, birthdays, company dinners, galas and graduations. Picking up a large group from one point and dropping them at different addresses after the event is easy with a route prepared in advance.
Should You Plan Transport for the Day After?
On the day after the wedding, most guests head back to the airport at around the same time, and this is the most often overlooked part of the transport plan. Collecting guests' return flight times in advance and grouping vehicles by time avoids waiting in the hotel lobby and hunting for taxis in the morning. For distant venues, such as a wedding in Bodrum, remember that the drive back is over 3 hours.
How Far Ahead Should You Book?
Demand for vehicles is high at weekends during the wedding season, May to September. Making a provisional transport booking as soon as you fix the wedding date secures the times and number of vehicles you want. Details can be updated as the guest list and flight information are confirmed.
Frequently Asked Questions
Will you meet our guests at the airport?
Yes. For each flight the driver waits at the arrivals exit with a name sign; flights are tracked.
Is it hard to get into the car in a wedding dress?
The Mercedes Vito's sliding door and roomy interior make getting in and out in a wedding dress easier.
Will the vehicle wait for the return on the wedding night?
Yes. The vehicle can be booked by the hour and will be ready at the venue at the planned return time.
How many guests fit in one vehicle?
The Mercedes Vito vehicles carry 9 passengers and 5 pieces of luggage; several vehicles are arranged for large groups.
How far ahead should I book wedding transport?
May to September weekends are busy, so make a provisional booking as soon as the date is fixed.